New Team Onboarding Checklist

Coach/Manager/Player Registration
– All coaches, managers player must register at www.hamiltonelitefc.com
– Once players are registered, an invitation will be sent to accept their roster spot
and set up payment for tuition fees
-Hamilton Elite FC Academy and Premier team’s seasonal year runs June 1st
– May

31st
.
-Gotsoccer:
-Username:
– Password:
Gotsoccer is where you will add new players, existing players should rollover,
schedule games, communicate with opposing team coaches in the online chat, see
upcoming/prior events, and print game cards…and a lot more! Gotsoccer will be the
new platform for US Club Carding for the SJSL and SJGSL.
– Teamsnap: (you can also use Team App or Band)
o Need to collect $ to renew each year (teams are responsible for any fees)
o Enter all league games, tournaments, and training sessions
o encourage all parents players to keep up to date with availability
– Tournaments/League Registration
o The Club will still handle registering all teams for leagues/tournaments. It is the
team Coach/Manager responsibility to communicate and ensure your team is
signed up by all deadlines.
o Each academy team pays for 3 nights of training during peak season, 5
tournaments, Fall/Spring EDP League, Futsal League. High School age Premier
teams pay for 2 nights of training, Fall/Spring EDP League, 5 Tournaments. NO
Futsal league included.
o ALL Teams are responsible for paying for Indoor space on their own. The club
does NOT pay for indoor space.

-POC Shared Spreadsheet
o A shared a google spreadsheet. This has the following:
o Club/Teams Point of Contacts
o Home Game Schedule- Coach/Managers must reserve your game field.
o Training Field Schedule – All teams must follow the assigned field for
their practice location and time.
o NO PRACITCES SHOULD BE HELD ON THE GAME FIELD

-EDP Scheduling
o Each Fall/Spring EDP puts out the brackets of your opponents first. Be sure to check
to make sure they don’t put you in EDP North (they can confuse HEFC with
Hamilton in Mercer County)
o About a week later the computer randomly selects Home/Away with your opponents
o You will then use the chat on gotsoccer to communicate with opponent to schedule
games (Check with spreadsheet to see home field availability first)
-NJYS State Cup
o Apply late August/Early Fall on NJYS website
o once roster set cannot change
o Games Scheduled by league

– Ref Assignor
o All Coach/Managers must contact the ref assignor to schedule the refs. Our local Ref
Assignor is Rich Papperman email is SoccerSJSO@gmail.com.
o You must let him know a minimum of 2 weeks in advance but should send him your
schedule for the season so its done.
o You must check the Game Official System each week to confirm you game is on the
schedule.
o If you cancel less than 7 days form game day, he will charge you the full ref fees.
(Unless weather related prior to the game)
o If our fields are closed due to weather, you are responsible to notifying him
immediately, so the refs are informed timely.
o Here are some tips for trying to schedule refs:morning/late afternoons/evenings work
best not to interfere with SJSL/SJGSL ref assigning
o cancel no later than 7 days out in order to not have to pay ref fees

– Ref Fees
o Easy to remember it is a dollar a minute per game (70 minutes = $70, 80 min = $80)
o Use reimbursement form found on www.hamiltonelitefc.com
o Put in for Ref Fees once before season and pay refs as you go or you can wait until
the end of the season and submit a reimbursement.
o You will rec emails from game officials confirming games
-Carding
-ALL players must register at www.hamiltonelitefc.com Once registered, the
coach manager will send the player an invitation to join the team. The
Parent/Player must log in, accept their roster spot and pay their deposit
before any card can be issued.
– NJYS Cards
o EDP uses NJYS cards
o Carding is August 1st

-July 31st each year
o Collect all players birth certificates
o Once all players have accepted their roster spots, log into your Hamilton Elite
Account (Sports Connect) and submit team. This will interface with US Soccer
Connect (Affinity System).
o Coach/Managers will need a sign to US Soccer Connect (affinity system for
NJYS Cards) to upload Birth Certs, Print Rosters, and Print Player Passes
o You can print out roster and med forms and have them with you at all
games/tournaments
o Print out 2 sets of cards and laminate them (1 coach holds and you hold spare)
– US Club Cards
o SJSL and SJGSL uses US Club Cards
o Carding is August 1st

-July 31st each year

o Collect all players birth certs and have them complete a US club Medical
Release Form
o Coach/Managers will need to sign into Sports Engine (2020-2021 Season) to print
rosters and player cards
o 2021-2022 Season will be using Gotsoccer for US Club Passes
– Uniforms
o All Players must wear a practice jersey at practice sessions (cost $11.00)
o Coach/Manager must set up all players in the Ewing Sports website and send
players an invitation via Ewing’s site.
o Parents/Players will order their own uniform shipped directly to their house
o Coach/Manager